Before you begin writing
A. Pre-Approval
When faculty and staff members consider applying to external funding sources they should complete a pre-proposal form and submit it to the Office of Sponsored Programs. This brief form provides basic information about the proposal and the extent to which it will involve the college in any form of fiscal obligation, including funds, in-kind contributions or released time.
All proposals must be reviewed using the Intent to Submit Form, to assure that they conform to academic, financial, research conduct, personnel, hazardous materials/waste handling, and human subject health and guidelines imposed on and by CUNY. A brief summary of the proposal and budget, along with the Intent to Submit Form must be received by the Office of Sponsored Programs at least ten (10) working days before the funding deadline.
Once the form is completed, it must be it must be endorsed by the Chair/Department head and the appropriate Vice President. This procedure applies universally, to every proposal seeking external funding. This approval is in not intended to discourage the grant process, but rather to keep officials informed as to the intent and to plan for the receipt of funding.
In most instances, the Intent to Submit Form is returned within one week of receipt.
B. Submitting Your Proposal
Once you have completed the proposal, the budget must be reviewed by the Office of Sponsored Programs which is the central administrative office responsible for submitting proposals and accepting awards on behalf of BMCC. Because proposals are submitted, and awards are granted to the college and not individual PIs, administrative staff and faculty are not authorized to submit proposals, accept grants, or execute contracts on behalf of the college.
For most grants, BMCC, not the grant writer, is the fiscal agent, therefore durable equipment purchased under the grant becomes the property of the university, unless specified by the agency’s guidelines.
C. Frequently Needed Information
Often sponsors will ask for specific information about the college and its student body. Please remember that all grants made to the college must be administered through the CUNY Research Foundation and not BMCC. When submitting your grants, you may need to provide specific information about the Research Foundation and the college. Listed below is information frequently required in the preparation of proposals;
| Corporate/Legal Name | Research Foundation on behalf of BMCC |
|---|---|
| Research Foundation Address | Research Foundation of The City University of New York 230 West 41st St., 7th Floor, New York, NY 10036 Phone: (212) 417-8300 Website: RFCUNY.org |
| Type of Organization – Corporate Status | Public Two-Year non-profit educational institution incorporated under the laws of the State of New York |
| I.R.S. Employer Identification Number (EIN) | This is a multipurpose tax identification number assigned to all entities which employ people, pay pensions, or open business bank accounts. This number is usually requested from Federal sponsors on their application cover page or Certification pages. Research Foundation: 13-1988190 |
| Dun & Bradstreet (DUNS) Number | Data Universal Numbering System – this is the number assigned by Dun and Bradstreet, which provides BMCC and the RF’s credit rating to inquirers. Research Foundation: 137840018 |
| Congressional district | Providing a district allows the government to see how federal dollars impact districts. BMCC – Congressional District 10 |
| NSF Institutional Code | This code is to be used on the National Science Foundation application page. Research Foundation on behalf of BMCC: 0500464000 |
| IRB Multiple Project Assurance (MPA) Code for CUNY | This code identifies that BMCC and CUNY have an IRB in place that meets federal standards and that the University is approved to conduct research involving human subjects. 00003623 |
| Internal Animal Care and Usage Committee (IACUC) | This number is assigned to CUNY and identifies that the University is approved to use animals in our research and that we have facilities that meet federal standards for the care of animals. BMCC does not have a code, research on animals must be done at another campus. |
| Fringe Benefit Rates | The fringe benefit rate for the Principal Investigator’s summer salary is 28%. The current fringe benefit rate for released time is 51.0%. The fringe benefit rate for staff working 19 hours or less is 8%. For staff working over 19 hours per week, the rate is 35%. Effective 7/1/2018. Please note that these rates are subject to change. |
